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Create Your ‘Do Not Do’ List

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Are you a recovering overfunctioner?

Better yet, do you want to be in recovery?

There are many ways to overfunction in life. In business, it looks like having so much on your plate that you’re a pro at busyness, yet lack actual productivity.

I have a client that is notorious for putting every task, big or small on her ‘To Do’ list. We’ve been on many calls as she’s talked through her task list and she hasn’t identified a single one to delegate.

During those calls, I silently wonder, what’s the purpose of my role here, if I’m never asked to do anything? In those moments I have to gently remind her that she’s not in this alone and usually ask, ‘what can I do to support you?

On days when I feel especially feisty, I repeat back the tasks she’s not ‘permitted’ to do herself. This gives her the opportunity to re-evaluate her list and identify resources to use.

So, how can YOU recover from overfunctioning in your business?

 

Admit the Problem.

The first step is always admitting the problem. Wherever you are at this moment, speak this truth, “My name is _______, and I am a recovering overfunctioner.”

[all together now] Hi, _____!

“You can do anything, but you can’t do everything.” – David Allen. I am here to tell you that it is OKAY to clear your plate. Focus your energy on being excellent at what you’re excellent at! Just be sure to build an equally as excellent support team around you.

 

Identify Your Non-Negotiables.

The next step is to make a list of your key business functions and identify your non-negotiable tasks.

Examples of Key Business Functions

  • Bookkeeping & Accounting
  • Audience Engagement
  • Revenue Generation
  • Product / Service Fulfillment
  • Content Creation

A non-negotiable task is something that must be done by you as the business owner. The items listed above are important. But the only true non-negotiable is Revenue Generation. You ARE the business owner – you are responsible for running a profitable business.

The other tasks on the list can definitely be delegated and outsourced. Using this example, this is the start of your ‘Do Not Do’ list. Think of how much time you’d regain in the day by delegating tasks currently on your personal ‘To Do’ list.

What are you waiting for?

 

Let It Go

Your last and most critical step is to find the resources and support to handle those “Do Not Do’ tasks on your behalf. Depending on the task some training may need to take place for a smooth transition. You may even need to write a procedure or two – get those processes out of your head! The hours recovered in your day or week will be well worth the investment of your efforts.

It won’t always be easy – but taking these steps will set you on the path for a full recovery.

Are you struggling with overfunctioning?  Please share your story HERE with the online ME Institute Community.  

It’s Time to Reconnect with ME

If you’ve been connected with me for any length of time, you know that traditional networking as a whole is pretty difficult for me.  Engaging in conversation with people that I don’t know can be downright painful for my introverted self.  However, as a business owner, I have to purposefully step out of my comfort zone to find and embrace my tribe.

One of my ‘favorite’ getting to know you questions is, “so, what do you like to do for fun?”  It’s a really simple, straightforward question, yet the response requires a bit of thought and self-reflection.  

What DO I like to do for fun?

Initially I think of activities that I like to do with my Husband.  And while these are things that I really enjoy, that enjoyment encompasses the companionship and joint interests with my spouse and are a better reflection of what I enjoy doing being part of married couple than as an individual.  At other times, I think about the activities and outings that I enjoy with our son.  And while I truly LOVE being able to live out the role of Mommy, a lot of the activities done with my Cub wouldn’t normally find their way onto my daily calendar if I wasn’t entertaining the company of a 2-year old!

So, what ARE those things that I like to do?  And beyond a networking, getting to know you nicety, what refreshes and recharges me?  Once identified, the foundation for self-care is laid.

I will confess that I don’t enjoy my foundational self-care activities as much as I’d like to – but when I do, I truly feel like the best version of myself afterwards.  These activities remind me of who I am, independent of being a wife or a mother.  In these moments I have the space and grace to be just perfectly-imperfect ME.  

If you don’t already have a go-to list for regular self-care, I challenge you to take some time to get reacquainted with yourself and identify your top 5 foundational self-care activities.  I’ve included my top 5 list to give you some ideas to get started.

Here’s my top 5 foundational self-care list!

  • SOAK in a bubble bath

  • LISTEN to the roar of the ocean

  • DRINK a cup of coffee

  • WATCH the sunset

  • TALK to a girlfriend

I’d love to hear what made the list for you – please share your list HERE with the online ME Institute Community.